Track your annual leave balance from your own entitlement, carried-over days, days used, and days scheduled — with optional pro-rata accrual based on time elapsed, computed instantly in your browser.
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Keeping track of an annual leave balance is, in principle, simple arithmetic: however many days you're entitled to (plus anything carried over from before), minus however many days you've already used or scheduled, leaves you with what's still available. What makes this harder to track in practice is that the entitlement itself, and the rules for how it's accrued, differ by country and by employer — some jurisdictions mandate a statutory minimum, others leave it entirely to company policy, and whether the full year's leave is available from day one or builds up gradually (pro-rata) as the year progresses also varies. This calculator lets you enter your own entitlement and choose between full up-front availability or pro-rata accrual based on time elapsed, then subtracts what you've used and scheduled to give you an accurate, up-to-date remaining balance.
Annual leave — paid time off work, sometimes called vacation days or holiday allowance — is one of the most universally offered employee benefits, yet the specific rules governing it vary enormously from one country to the next, and even from one employer to another within the same country. Some countries set a statutory minimum number of days that every employer must provide; others leave the amount entirely up to individual employment contracts. Within any given entitlement, there's a further question of accrual: does an employee receive their full year's allowance on day one of the leave year, or does it build up gradually, month by month, as they actually work?
This second question — full up-front entitlement versus pro-rata accrual — matters especially for anyone who joined partway through a leave year, or who wants to know how much leave they've genuinely earned so far rather than how much they're eventually entitled to. Under pro-rata accrual, an employee entitled to 24 days a year who has completed exactly half the year has accrued roughly 12 days, regardless of how many days they've already used or booked. Trying to take more than that accrued amount before it's actually earned can, depending on company policy, mean going into a negative balance.
Carry-over adds another layer of complexity: many employers cap how much unused leave can roll over into a new leave year, while others allow none at all or, less commonly, allow unlimited carry-over. This calculator doesn't try to model any specific carry-over cap, since that policy detail belongs to your employer rather than to any universal rule — instead, it simply asks how many days you're carrying over, letting you add whatever figure your own HR policy or leave management system reports.
Because entitlement amounts, accrual methods, and carry-over rules are all set locally rather than by any single global standard, this calculator avoids hard-coding any of them. It performs the one calculation that stays valid everywhere: entitlement (full or pro-rata) plus any carry-over, minus days used and scheduled, equals your remaining balance — using numbers you supply from your own contract, HR handbook, or leave management system.
Statutory minimum annual leave — and whether one exists at all — varies enormously by country, and many employers offer more than the legal minimum. Check your employment contract, HR handbook, or your country's labor law for your own entitlement, then enter it into this calculator.
Pro-rata accrual means your leave builds up gradually over the year rather than being available all at once — for example, if you're entitled to 24 days a year and 6 months have passed, you would have accrued about 12 days so far. Whether your employer uses full up-front entitlement or pro-rata accrual depends on your company's policy.
Statutory minimum leave days, accrual rules, and carry-over limits all vary enormously by country and by employer, and change over time. Entering your own entitlement keeps this calculator accurate anywhere in the world, indefinitely.
"Used" days are leave you've already taken. "Scheduled" days are leave you've booked but haven't taken yet — including both gives you a more realistic picture of what's actually still available for new requests.
A negative balance means you've used or scheduled more days than you currently have available — this can happen with pro-rata accrual if leave is taken before it's fully earned. Check with your HR department, since policies on this situation (such as unpaid leave or deducting from a future period) vary by employer.